Dear Colleague Letter: Pre-Scholarship Agreement and Exit Certification (July 3, 2013)
According to the service obligation regulations in 34 CFR § 304.23, institutions of higher education (IHEs) are required to provide scholars with Pre-Scholarship Agreements and Exit Certifications, which include all of the terms and conditions of the Personnel Development Program funding that the scholars must meet, especially the service obligation. Some IHEs, however, have failed to provide complete and accurate documentation to all of their scholars or do not have a record of having done so.
OSEP has received complaints from scholars who have received debt collection letters claiming that they have not performed or are unqualified to perform the necessary service obligation. These scholars have alleged that they should not be bound by the service obligation requirements for the following reasons:
- The IHE did not provide Pre-Scholarship Agreements or Exit Certifications;
- The IHE provided vague or inaccurate Pre-Scholarship Agreements or Exit Certifications; and
- The IHE provided Pre-Scholarship Agreements or Exit Certifications that included erroneous requirements.
Select the link below to access the Dear Colleague letter distributed at the 2013 OSEP Project Directors’ Conference:
Dear Colleague letter (link to PDF)
Select the link(s) below to access copies of the templates for pre-scholarship agreements and exit certifications:
Templates on blank letterhead:
Grant Awarded in Fiscal Year 2005
Grant Awarded in Fiscal Year 2006 and Any Year Thereafter
Templates on U.S. Department of Education (ED) Letterhead:
Grant Awarded in Fiscal Year 2005 on ED Letterhead
Grant Awarded in Fiscal Year 2006 and Any Year Thereafter on ED Letterhead